See the 2015 Exhibitor and Sponsor Opportunities document for more information.
1. Rules and Regulations: Organization agrees to use and occupy the
assigned space at the stipulated fee and for the purpose of exhibiting, subject
to the conditions set forth herein, to NAACCR rules, and to regulations
governing the rental of hotel space.
2. Cancellations and Refunds: Organizations canceling before May 1, 2015,
are eligible for a refund of fees minus a $100 cancellation fee. Those received
on May 1, 2015, or later will not be eligible for a refund. If the Conference
is canceled or postponed because of an Act of God, catastrophe, or other
occurrence beyond the control of NAACCR, the Organization shall be refunded its
payment to NAACCR.
3. Products Displayed: Products or services displayed must be for use in
or related to cancer research and data management. NAACCR reserves the right to
refuse exhibit space and will act as the sole judge of applicability and
fitness of displays.
4. Space Assignment: Space will be assigned by NAACCR to create an
orderly traffic flow and to separate competing organizations as well as
possible. Physical restrictions or hotel policy in the exhibit area may dictate
the space where organizations are assigned.
5. Representation: Organization agrees to authorize a representative to
be responsible for and to attend the NAACCR Annual Conference during exhibit
hours.
6. Management liability: NAACCR, its organizers, agents or employees, or
the Westin Charlotte shall not be liable for any damage to property or loss of
business to Organization or any person using its allocated space, or for loss
by theft or other means.
7. Infringement: Organization agrees not to display, offer for sale, or
sell any goods or services that constitute an act of unfair competition or an
infringement of a third party’s intellectual property rights, including but not
limited to copyright, patent right, or trademark right.
8. Indemnification: Organization, on behalf of its employees, agents,
customers and guests, will protect, indemnify, and hold harmless NAACCR, its
organizers, and agents and the Westin Charlotte against and from any penalty or
damage imposed for any violation of any laws or ordinances occasioned, caused,
or contributed to by any willful or negligent act of Organization, its
employees, agents, or servants. Organization, on behalf of itself, its
employees, agents, customers, servants, and guests, will at all times protect,
indemnify and hold harmless NAACCR, its organizers, and agents and the Westin
Charlotte against and from any and all loss, cost, claim, liability, damage, or
expense arising from any accident or other occurrence in connection with the
use or occupation by Organization of its assigned exhibit space, causing injury
to any person or property occasioned, caused, or contributed to by any willful
or negligent act of the sponsor, its employees, agents, or servants.
9. Defaults: If Organization defaults in any of its obligations under
this agreement, including any rule or regulation promulgated pursuant to this
agreement, NAACCR may terminate this agreement without notice, retain all funds
received on account of the rental as liquidated damages, and remove
Organization, its employees, agents, servants, and all its merchandise and
personal property from the space assigned.
10. Binding of contract: This agreement shall not be binding until
accepted by NAACCR. Organization shall not be entitled to exhibit unless
sponsorship fees have been paid in full.
11. By registering as an Exhibitor and/or Sponsor, Organization agrees to
the following terms/conditions:
Organization agrees to provide financial sponsorship to underwrite the cost of
the NAACCR 2015 Annual Conference. NAACCR agrees to acknowledge Organization’s
contribution as noted on the Levels of Sponsorship list described on pages 4
and 5 of the 2015 Exhibitor and Sponsor Opportunities document. As part of this
agreement, NAACCR will provide Organization with a 10' x 10' exhibit space to
display its products and services if specified as a benefit of the Level of
Sponsorship purchased.