Midwest Facility Masters Conference Speaker Resources

Congratulations on being selected as a speaker for the Midwest Facility Masters Conference! Thank you for your time and effort organizing your presentation and for sharing your experience and expertise. It is you, the speakers, who make Conference a great educational experience for Facilities & Operations Directors and Supervisors throughout the Midwest states.

As you prepare for the Conference, please use this page to help guide you along the way. We hope this information will help make your speaking experience smooth and enjoyable. Please note that for the 2015 Midwest Facility Masters Conference, it will be held on November 2 - 3, 2015 at Kalahari Resort in Wisconsin Dells, WI.

SESSION DETAILS

Please have all session details prepared to submit by Tuesday, March 31, 2015.

This includes:

• Session Title (10 words max)
• Descriptive Blurb (80 words max)
• Speaker(s)/Moderator
• Level (Beginner, Intermediate, Advanced)

AUDIO VISUAL EQUIPMENT & SET UP

Below is a detailed list of the audio visual equipment that will be provided in the breakout rooms.

• Classroom/Theater Set Up
• Maximum Capacity 63–135 (depending on room)
• AV Table with Power
• Projection Screen
• LCD Projector
• Panel Table

PRESENTATION GUIDELINES

• All presentations must be of an educational nature, and may not be used to promote products and/or services.
• Any graphics included in the presentation (i.e. charts, graphs, etc.) should be embedded in the PowerPoint file to minimize file size.
• You are responsible for printing any handouts you would like to have available on site.

POWERPOINT RECOMMENDATIONS

• We ask that you use the Illinois ASBO PowerPoint Template - available for download HERE.
• If you prefer not to use the provided template, please keep company logo to the first and last slide ONLY.
• The number of slides in your presentation is not limited but we recommend no more than 20-25 slides for a 60-minute presentation (i.e. one slide per three minutes).
• Additional Formatting Suggestions
  • Limit the amount of information on a single slide.
  • Create slides to highlight your presentation not to duplicate exactly what you will say.
  • Use a large font. Remember, those sitting in the back of the room should still be able to read the slide.
  • Avoid red letters, which are difficult for some people to read.
  • The best readability comes from high contrast of intensity rather than by clashing colors.
• Be sure to include your contact information on the last slide of your presentation to allow attendees to contact you with follow-up questions.
• Remember, it's always a good idea to bring a backup copy of your presentation!

• Determine the location of your session room in advance. Take the time to familiarize yourself with the AV equipment.
• Display the presentation title and your name on the first PowerPoint slide so attendees can verify they are in their preferred session.
• Allow time for questions and answers at the end of your presentation.
  • Inform attendees of this at the beginning of the presentation and ask they hold all questions until then, unless you have already planned to integrate questions throughout your session.
  • Repeat each question from the audience before answering so all attendees can hear the question and benefit from the question and answer section.
• Please keep track of the time; you have 60-minutes from the scheduled start time of your presentation to complete your session and answer audience questions.

• Greet attendees.
• Please download the Moderator Power Point slide for Illinois ASBO presenters.
• Identify yourself and then introduce the presenter(s).
• Count the number of attendees and record on the Moderator Sheet. Additionally, you will be asked to pass around a clipboard asking for attendees to sign that they are attending the seminar. This is verification for them to receive Continuing Education Credits.
• The Moderator Sheet should be completed and turned in at the Speaker Ready Room after the session is over.
• You will also receive a cover sheet going over all of your duties for each of the sessions - please read thoroughly.