Deliverable	Due Date
Session Details	December 16th
Speaker Bio & Headshot	February 17th
PowerPoint & Handouts	March 3rd

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SPEAKER BIO & HEADSHOT

Illinois ASBO requests that all speakers complete a speaker bio. Speaker bio information may be used in various marketing pieces. The purpose of the speaker bio is to elaborate on your expertise within the field and why others would find your presentation(s) beneficial. Please keep the bio length at 2-3 sentences.

All speakers must also submit a professional headshot. Headshots must be in either a JPEG or TIFF large quality file. You will receive an e-mail if we do not have a bio and/or headshot on file for you.

Please submit your bio and headshot to Laura Turnroth.
 

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AUDIO VISUAL EQUIPMENT & SET UP

Below is a detailed list of the audio visual equipment that will be provided:

• Classroom/Theater Set Up
• Maximum Capacity 50 – 175 (depending on room)
• AV Table with Power
• Projection Screen
• LCD Projector

• Presenters must bring their own computer with their presentation already loaded on it.
• Seminars will not have the capability for video or computer audio.
• We cannot guarantee special requests.
   

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PRESENTATION GUIDELINES

• Do not use any other templates as the introductory slide must be included in all presentations.
• All presentations must be of an educational nature, and may not be used to promote products and/or services.
• Any graphics included in the presentation (i.e. charts, graphs, etc.) should be embedded in the PowerPoint file to minimize file size.
• You are responsible for printing any handouts you would like to have available onsite.
   

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POWERPOINT RECOMMENDATIONS

• You must use the Illinois ASBO PowerPoint Template - available for download HERE. Do not use any other templates as the introductory slide must be included in all presentations.​ How to merge the PowerPoint Template with Google Docs
• The number of slides in your presentation is not limited but we recommend no more than 20-25 slides for a 60-minute presentation (i.e. one slide per three minutes).
• Be sure to include your contact information on the last slide of your presentation to allow attendees to contact you with follow-up questions.
• Remember, it's always a good idea to bring a backup copy of your presentation!
• Additional Formatting Suggestions:
  • Limit the amount of information on a single slide.
  • Create slides to highlight your presentation not to duplicate exactly what you will say.
  • Use a large font. Remember, those sitting in the back of the room should still be able to read the slide.
  • Avoid red letters, which are difficult for some people to read.
  • The best readability comes from high contrast of intensity rather than by clashing colors.

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SPEAKING TIPS

• Determine the location of your presentation in advance. Take the time to familiarize yourself with the AV equipment.
• Display the presentation title and your name on the first PowerPoint slide so attendees can verify they are in their preferred session.
• Please keep track of the time. The entire length of the seminar includes the time of your presentation and to answer audience questions.
• Allow time for questions and answers at the end of your presentation.
  • Inform attendees of this at the beginning of the presentation and ask they hold all questions until then, unless you have already planned to integrate questions throughout your session.
  • Repeat each question from the audience before answering so all attendees can hear the question and benefit from the Q & A section.
     

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MODERATOR RESPONSIBILITIES

• Greet attendees.
• Identify yourself and then introduce the presenter(s). 
• Remind attendees that the evaluations will be done via an electronic survey. The survey should only take a few minutes, so encourage attendees to complete it. We value their feedback! 
• Please remember that attendance should be for professional development and not for competing with other attendees or presenters.
• Please note that if a vendor is a presenter and uses the presentation as an arena to "sell" their product or services, the Moderator has the authority to stop the presentation if the presenter refuses to modify the content of their presentation. The Moderator will report such actions to the Assistant Executive Director of Illinois ASBO for follow-up.
• Due to a potential conflict of interest, no Moderator shall moderate a seminar given by an employee for their own company.
• Moderators are given the authority to ask any attendee to leave if they become combative with presenters.
• Any vendor presenter who violates these regulations may be excluded from presenting at future presentations, in addition, to loss of membership in the Association.

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