2017-11-15 Confidentiality: Protecting & Releasing Health Information in California - Garden Grove

Nov 15, 2017 08:00am -
Nov 15, 2017 03:30pm

Event Description

There will be no handouts for this seminar, each attendee will recive the Confidentiality & Security publication on-site.

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Program Details
This seminar is designed to inform and update health information management (HIM) professionals and others about the legal rules governing the protection and disclosure of health information in California. Health providers in California are subject to broad and complex standards ranging from the HIPAA privacy rules and the California Confidentiality of Medical Information Act, to special laws governing psychiatric, substance abuse, and HIV information. This seminar will assist attendees in identifying and understanding the various rules and appreciating how they work together.


The focus will be on the situations in which providers are called upon to disclose health information – including releases pursuant to court orders, subpoenas, reporting requirements, patient treatment regimens, and billing and payment activities – and will provide guidance about how HIM professionals should respond in each particular case. It will explore the so-called “patient rights” provisions in the HIPAA privacy rules and their California equivalents involving such matters as access by patients to their own medical records and patient requests for an accounting of disclosures. Additionally, it will discuss the specialized health information laws, including the California Lanterman-Petris-Short Act, the federal substance abuse confidentiality regulations, and the California rules governing the disclosure of HIV test results. It also will cover the requirements in the HITECH Act, the HIPAA Omnibus Rules, and California law for reporting security breaches. Finally, it will deal with emerging enforcement activities, including federal HIPAA audits, investigations by the California Department of Public Health into privacy and security issues, and consumer class actions for health data security breaches.


The goal is to give HIM professionals a framework for dealing with issues concerning the maintenance, retention, and release of patient information.


Topics include the following:


Introducing the Legal Standards

HIPAA privacy rules, including HITECH Act and HIPAA Omnibus Rules

California Confidentiality of Medical Information Act (CMIA)

California Lanterman-Petris-Short Act

Federal substance abuse confidentiality regulations

California laws governing HIV test results

Other sources of legal requirements


Releasing Protected Health Information

Obtaining an authorization

Releasing information without an authorization

Releases under subpoenas or other legal process

Releases for reporting purposes

Releases to governmental oversight bodies

Releases to other providers and to payers

Releases to employers

Releases in workers’ compensation proceedings

Releases for research purposes

Releases to consultants and contractors (business associates)


Patient Rights Requirements

Right of patient to receive notice of privacy practices

Right of patient to access records

Right of patient to amend records

Right of patient to obtain accounting of disclosures

Right of patient to request restriction of disclosures


Releasing Specially Protected Health Information

Psychiatric information

Psychotherapy notes

Substance abuse information

HIV test results


Other Issues

OCR Guidance on Patient Right of Access

HIPAA Phase II audits

HIPAA enforcement mechanisms – What are they and what should HIMs expect?

Business associates – Who are they? What about photo copy companies?

Compensation for producing electronic records

• Dealing with law enforcement agencies

• Scanned health information – Which is the original record?

• Electronic signatures

• Use of cell phones between health care professionals

• E-mailing or texting health information

• Health information and social media

• Special issues for long-term care providers


Participants will receive the November 2017 release of the Confidentiality & Security: Protecting and Releasing Health Information in California manual. CHIA publications on HIPAA Privacy & Security will be available for purchase.


Program Schedule

7:30 am Registration/Beverages and Pastries

8:30 am Program

12:00 pm Lunch (included)

1:00 pm Program

3:45 pm Adjournment


Who Should Attend

ALL Health Information Management (HIM) personnel, nurses, physicians, Business Office staff, HIPAA Compliance and Privacy Officers. All health care personnel who have responsibility for maintaining or disclosing protected health information (PHI) and/or have access to PHI in any hospital, SNF, physicians’ office or other health care setting.


Continuing Education

This program has been approved for five continuing education units for use in fulfilling the continuing education requirements of AHIMA’s Commission on Certification for Health Informatics and Information Management (CCHIIM). Provider approved by the California Board of Registered Nursing; Provider number is 05474 for five contact hours. Certificates of attendance are provided for this seminar. HIM Domain: Privacy and Security. Event No. SEM566 & SEM567





Event Type:Seminar
Category:Educational Seminar
Early registration ends on Oct 26, 2017.
Regular registration starts on Oct 27, 2017 and ends on Nov 08, 2017.
Late registration starts on Nov 09, 2017.
(GMT-08:00) Pacific Time (US & Canada), Tijuana


Registration Fees
Fee TypeEarlyRegularLate
 AHIMA Member in CA
Member Fee: $245.00$295.00$330.00
Non-Member Fee: $265.00$315.00$350.00
 CHIA Active Member
Member Fee: $195.00$245.00$280.00
Non-Member Fee: $265.00$315.00$350.00
 CHIA Student Member
Member Fee: $130.00$180.00$215.00
Non-Member Fee: $265.00$315.00$350.00
 Non CHIA Member
Member Fee: $265.00$315.00$350.00
Non-Member Fee: $265.00$315.00$350.00